Vessel crewing software that keeps your certificates, contracts and payroll in agreement
Plan rotations, track STCW certificates, generate employment agreements and run payroll in one place. Every record connects to the one before it, so when an inspector asks why a seafarer was aboard, the answer takes seconds.
Flat rate from €200/month · no per-vessel fees
STCW tracking · MLC 2006 records · EU-hosted data · Flat rate from €200/mo
What it does
One system from open position to closed payroll
Vessel crewing software — also called marine crewing or ship crew management software — covers the whole cycle: finding open positions, matching seafarers to them, checking certification against what the role needs, issuing agreements, recording sea service, and paying people correctly at the end.
What separates a crewing system from a folder of spreadsheets is that the records point at each other. A payroll record leads back to a signed contract, the contract leads to a vessel and a position, and the position carries its own certificate requirements. Nothing has to be reassembled by hand later.
Crew records
Certificates that tell you before they expire
Every certificate, medical, visa and sea service entry for every seafarer, in one searchable register. Each one carries its issue and expiry date, and the system starts flagging renewals long before the deadline.
The difference from a shared drive is that this register knows what each rank requires. So a lapsed Certificate of Competency surfaces while the vessel is still alongside, not when a Port State Control officer finds it.
Crew planning
Fill positions with people whose papers check out
Open positions across the fleet, filter candidates by what they hold and when they are free, and confirm readiness before anyone books a flight.
The planner checks each seafarer's documents against what the position actually requires. If an endorsement is missing, or expires before the planned sign-off date, you hear about it now rather than during a crew change in a port where replacing someone is expensive.
Contracts & payroll
Payslips that match the contract they came from
Generate Seafarer Employment Agreements from your own templates, run payroll against them, and issue payslips — each one linked back to the agreement it was calculated from.
Vessel transactions import directly, so nobody re-keys them. Reconciliation that used to eat a couple of days now takes an afternoon, and the figure on the payslip cannot quietly drift away from the figure in the contract.
Compliance
An audit trail you did not have to assemble
Every action is logged and every document version kept. When an auditor asks for the full history of a crew member, a contract, or a payment, it takes a few clicks.
The trail is written as your team works. Nobody schedules a week to prepare for an inspection, because the preparation already happened.
Compliance
Built around STCW, MLC 2006 and flag-state rules
Certificates are checked against the rank that needs them, expiries surface early, and an assignment missing required certification will not confirm quietly. Employment agreements, rest hours and wage records stay connected from contract to payslip.
STCW certificates. Competency certificates, proficiency certificates and endorsements are stored with their dates. Alerts fire ahead of expiry, and assigning someone to a position their certification does not cover gets flagged.
Multiple flag states. Document requirements are configurable per vessel and per flag, so changing registry does not mean starting another spreadsheet.
Employment agreements. Contracts are generated from templates, versioned, and tied to the vessel, position and payroll records they govern — the chain MLC inspections follow.
EU hosting. RiteCrew is built in Estonia. Crew data sits in the EU and is governed by GDPR by default.
The workflow
Five steps, no manual handoffs
Each step writes the record the next one reads.
01
Plan
Open a position on a vessel, with the certificates that position requires.
02
Match
Filter crew by what they hold and when they are available.
03
Contract
Generate the employment agreement from your template.
04
Operate
Record sea service and rest hours through the assignment.
05
Pay
Run payroll against the contract and issue the payslip.
Pricing
Flat rate. No per-vessel fees.
Most crewing software charges per vessel or per seafarer, which means winning a new contract also raises your software bill. One flat monthly rate from €200 covers the whole operation, at 3 vessels or 30.
| Capability | RiteCrew | Typical per-vessel software |
|---|---|---|
| Pricing model | Flat rate from €200/month | Per vessel or per seafarer |
| Cost when the fleet grows | The same | Goes up with every vessel |
| STCW certificate tracking | Included | Included |
| Payroll | Included | Usually separate, sometimes absent |
| Data hosting | EU, GDPR-governed | Varies |
Who uses it
Built for operators who outgrew spreadsheets
Independent operators
Clean records and certified crew, without paying enterprise licence fees to get them.
Growing crewing companies
For the point where payroll accuracy and contract traceability start deciding whether you keep a client.
Maritime agencies
Crew across several fleets and flags, managed in one place, at a price that does not scale with headcount.
RiteCrew was built with vessel operators rather than for them — aboard working ships, against real crewing problems. It now runs crew operations across several flag states on three continents.
FAQ
Questions operators ask first
What is vessel crewing software?
It manages the crew lifecycle for ships: planning positions, tracking seafarer certificates against STCW requirements, generating employment agreements, recording work and rest hours, and running crew payroll. It replaces the spreadsheets and disconnected tools most operators use for crew administration.
How is it different from general HR software?
General HR systems have no concept of ranks, rotations, STCW certificates, flag-state document requirements or MLC rest hour rules. Crewing software is built around them — a position on a vessel carries certificate requirements, and the system checks them when you assign someone.
Does RiteCrew track STCW certificates?
Yes. Certificates are stored with issue and expiry dates, alerts fire ahead of expiry, and an assignment that needs a missing or lapsed certificate is flagged before the crew change.
Can it handle payroll as well as crewing?
Yes. Contracts, payroll and payslips are part of the same system, and vessel transactions import directly so reconciliation does not start with manual data entry.
What does it cost?
Plans start at €200/month flat. There are no per-vessel or per-seafarer fees, so the price is the same whether you run 3 vessels or 30.
See it running your operation
Twenty minutes, your actual crewing workflow mapped into RiteCrew, and a straight answer on what changes. Bring the part of the process that currently annoys you most.
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